Access, labs, permissions

Login and password

Open the app and sign in with username and password.
If an administrator reset your password, you must set a new one before any other page (reopening login, using the menu, or opening admin does not skip this).
Locked after repeated failures → ask an admin.
Account Settings → Change Password on shared PCs; log out when finished.
Forgotten password: Forgot Password? on the login page (needs email configured). Welcome and reset mail is sent from the configured Gmail account.

Login Required form — Login screen. Version notes are in the footer (click the version text).

Change password form — Account Settings → Change Password. Required immediately after an admin reset.

Account Settings

The cog menu shows the logged-in user, password and workstation tools, and (admins) session revoke. When you have laboratory memberships, Switch Lab and Stock view also appear here.

Trusted workstations

Account Settings → Trusted Workstations → Register this browser and set a PIN.
Later visits: enter the PIN instead of the full password.
Revoke a row on the same screen if the device is shared or compromised.

Lab context

Login
  └── Active laboratory
        └── Stock view
              ├── active lab only      → own lab + global/unassigned
              ├── all my labs          → all memberships + global/unassigned
              └── all labs (read-only) → all active labs; mutate only active-lab lots

Account Settings → Switch Lab → … (resets stock view to active lab only).
Set Stock view (only if you have at least one lab membership):
- active lab only — day-to-day booking and finishing
- all my labs — coordinate across your labs
- all labs (read-only other labs) — inspect other labs; switch lab or Request transfer to change their stock
Inventory → List of Reagents also filters reagents: shared/generic always shown; home-lab reagents only when that lab is in scope. The header switch chooses this laboratory, all your laboratories, or all laboratories.

List of Reagents with Active laboratory Not set — Inventory → List of Reagents. The header is the title, a short explanation, and a switch for one laboratory or all laboratories. Red numbers are at or below minimum stock. Login opens the dashboard.

If Active laboratory is Not set, mutating a lot is blocked. The app tells you to select an active laboratory first, or to switch to the lot’s lab / request a transfer.

Pink banner Select an active laboratory first — Transfer and other lot actions require an active laboratory.

Visibility and transfers

Availability	Meaning
Lab-only	Owning lab only
Shared	Cross-lab use after transfer approval
Global	Usable across labs without transfer

On the item page, Request transfer (destination lab + notes) if offered.
Inventory → Transfer Requests → Review to approve or reject.
If you can see a lot but cannot open/use/finish it, you are in the wrong active lab, or the lot needs a transfer.

Transfer requests table with one pending NGS to IOB request — Inventory → Transfer Requests. Pending rows stay red until Review.

Item page warning that the lot belongs to another laboratory — Item page when the lot is not in your active lab: you can still read details; Use / Open / Adjust are blocked until you switch lab or transfer.

Admin: revoke sessions

Account Settings → Revoke Sessions after compromise, a role change, or a shared-PC incident. Superusers also manage accounts from Edit Data → Edit users (Django user list: active, staff, groups). See Admin & master data.