MCDC Stock Database user guides App v2.0.11 (2026-08-21)

Day-to-day how-tos for MCDC Stock Database

These guides match the menus and screens in the running app (v2.0.11). Screenshots were taken from the live site on 21 August 2026.

Login page with username, password, login button, and Forgot Password link
Login at the start of a session. Use Forgot Password? if your account has an email address configured.

Menus (current app)

After login the dark toolbar is the same on every page. Left: Inventory, Procurement, Reports, and (admins) Edit Data. Right: Add (admins) or New Inventory Item (lab users), Search, Account Settings.

Inventory

  • List of Reagents
  • All / In Stock / Expiring Soon / Solutions
  • Validated / Not validated
  • Transfer Requests
  • Download label file
  • Recipes (lab users only; admins use Edit Data)

Procurement

  • Tracker
  • Reorder forecast
  • Supplier performance
  • PO / receipts / invoice (admins)

Reports

  • Inventory
  • Barcode lookup
  • Project / Experiment
  • Recharge billing
  • Role review export (admins)

Add / Edit Data

  • Add: Inventory Item, Reagent, Recipe (admins)
  • Lab users: New Inventory Item only
  • Edit Data: recipes, reagents, dictionaries, suppliers, system mode, users
Inventory dropdown open on List of Reagents
Inventory menu. List of Reagents is the first item. The application name opens the dashboard, which is also the page after login. Use Inventory → All / In Stock for individual lots.
Operational dashboard with metric cards and charts
Dashboard, shown after login and from the application name. Counts against totals, stock by laboratory, open vs unopened, expiry profile, and recent receipts.

Terms

TermMeaning
ReagentCatalogue / master record (name, catalogue #, defaults, iPassport, home lab)
Inventory item / lotOne physical unit with its own barcode
BarcodeLots migrated from NGS or IOB keep their old codes (NGS-J1G2, IOB-J1G2). Search also matches the short code (J1G2). New lots get a random 4-character code. Look-alike characters (0/O and 1/I/L) are not used, and the code does not have to start with J
Active labLaboratory selected under Account Settings. Mutations (open / use / finish / adjust) only apply to lots in that lab
Lab-only / Shared / GlobalLot visibility and whether a transfer is required
Actor vs consumerActor is who recorded the action; consumer is who benefited (internal or external)

Who starts where

Lab userBook-in, open, use, finish, search, labels Protocol / FEFOOldest-lot-first and pick sessions QualityValidation states and audit trails BuyerProcurement tracker and suppliers AdminMaster data, users, system mode
Protocol picking, stocktake, barcode scan, and some older report URLs still work if you know the address, but they are not on the main menu.
Next: Access, labs, permissions →